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Guide to Records Center Services
The Records Center Program
at the National Archives and Records Administration
Download a PDF of the Guide
to Records Center Services 
Guide to Records Center Services
Attachments
Attachment 1 Example SF-135––Records Transmittal and Receipt
Attachment 2 Records Center Box Assembly Instructions and File Placement in Box and Location of Box Identification
Attachment 3 Transportation Services Order (TSO)
Attachment 4 Example of Properly Loaded Skid/Pallet
Attachment 5 Example OF-11––Reference Request
Attachment 6 VA Form 9957 ––ACRS Time Sharing Request Form
Attachment 7 NA Form 13166––CIPS Registration Form
Attachment 8 Example NA Form 13001––Notice of Eligibility for Disposal
Attachment 9 Example NA Form 13000––Agency Review for Contingent Disposal
Attachment 10 Example SF-258––Agreement to Transfer Records to the National Archives of the United States</p>
<p></p>
<p><a href="#a11"><b>Attachment 11</b></a> Example NA Form 13016––Notice of Accession Location Change</p>
<p></p>
<p></p>
<p></p>
<span class="heading">Appendixes</span>
<p><a href="#aa"><b>Appendix A</b></a> Records Center Program Related Web Addresses</p>
<p><a href="#ab"><b>Appendix B</b></a> Records Center Program Directors in the Regions</p>
<hr noshade size="1">
<p><b><a name="a1">Attachment 1</a></b></p>
<p><i><a href="/records_center_program/forms/sf_135_intro.html">
Example SF-135--Records Transmittal and Receipt</a></i></p>
<a href="/records_center_program/sf_135.pdf"><img src="example_sf135_thumbnail.jpg" width="90" height="139"
border="1" alt="SF -135 - Transmittal and Receipt"></a>
<p><i>[Click to Enlarge]</i></p>
<hr noshade size="1">
<p><b><a name="a2">Attachment 2</a></b></p>
<p><i>Records Center Box Assembly Instructions and<br>
File Placement in Box and Location of Box Identification </i></p>
<a href="/records_center_program/box_assembly_instructions.pdf"><img src="/records_center_program/box_assembly_instructions_thumbnail.jpg"
width="90" height="139" border="1" alt="Records Center Box Assembly Instructions"></a>
<br clear="all">
<p><i>[Click to Enlarge]</i></p>
<hr noshade size="1">
<a name="a3"></a><p><b>Attachment 3</b></p>
<p><i>Transportation Services Order (TSO)</i></p>
<a href="/records_center_program/transportation_services_order.pdf"><img src=
"/records_center_program/transprotation_service_order_thumbnail.jpg" width="90" height="139"
border="1" alt="Transportation Services Order (TSO)"></a>
<p><i>[Click to Enlarge]</i></p><hr noshade size="1">
<p><a name="a4"><b>Attachment 4</b></a></p>
<p><i>Example of Properly Loaded Skid/Pallet</i></p>
<p></p>
<p>Note: Some centers prefer skids loaded in the reverse sequence, low numbers on the bottom of the skid. Check with your local center.</p>
<a href="properly_stacked_pallet.pdf"><img src=
"/records_center_program/box_location_thumbnail.jpg" width="90" height="139" border="1" alt=
"Example of properly stacked pallet showing agency box numbers"></a>
<br clear="all">
<p><i>[Click to Enlarge]</i></p>
<hr noshade size="1">
<p><b><a name="a5"></a>Attachment 5</b>
<br><img src="/global_images/tiny_pdf_file_icon.gif" alt="Adobe Acrobat PDF" width="22" height="16" align="texttop" border="0"><b>[PDF Format]</b></p>
<p><i>Example OF-11--Reference Request</i></p>
<a href="of_11.pdf"><img src="example_of_11_thumbnail.jpg" width="115" height="139"
border="1" alt="OF-11_Reference Request"></a>
<br clear="all">
<p><i>[Click to Enlarge]</i></p>
<hr noshade size="1">
<p><b><a name="a6">Attachment 6</a></b></p>
<p><i>VA Form 9957--ACRS Time Sharing Request Form</i></p>
<a href="/records_center_program/va_form_9957.pdf"><img src="loaded_skid_thumbnail.jpg"
width="108" height="139" border="1" alt="VA Form 9957--ACRS Time Sharing Request Form"></a>
<br clear="all">
<p><i>[Click to Enlarge]</i></p>
<hr noshade size="1">
<p><b><a name="a7">Attachment 7</a></b></p>
<p><i>NA Form 13166--CIPS Registration Form</i> </p>
<a href="/records_center_program/cips_reg_form.pdf"><img src="/records_center_program/cips_reg_form_thumbnail.jpg"
width="113" height="139" border="1" alt="CIPS Registration Form"></a>
<br clear="all">
<p><i>[Click to Enlarge]</i></p>
<hr noshade size="1">
<p><b><a name="a8">Attachment 8</a></b></p>
<p><i>Example NA Form 13001--Notice of Eligibility for Disposal</i></p>
<a href="/records_center_program/na_13001.pdf"><img src="example_na_form_13001_thumbnail.jpg"
width="90" height="139" border="1" alt="NA Form 13001 - Eligibility for Disposal" ></a>
<br clear="all">
<br clear="all">
<p><i>[Click to Enlarge]</i></p>
<hr noshade size="1">
<p><b><a name="a9"></a>Attachment 9</b>
<br><img src="/global_images/tiny_pdf_file_icon.gif" alt="Adobe Acrobat PDF" width="22" height="16" align="texttop" border="0"><b>[PDF Format]</b></p>
<p><i>Example NA Form 13000--Agency Review for Contingent Disposal</i></p>
<a href="na_13000.pdf"><img src="/records_center_program/example_na_form_13000_thumbnail.jpg"
width="90" height="139" border="1" alt="NA Form 13000 - Agency Review for Contingent Dispsal"></a>
<br clear="all">
<br clear="all">
<p><i>[Click to Enlarge]</i></p>
<hr noshade size="1">
<a name="a10"></a><p><b>Attachment 10</b></p>
<p><i>Example SF-258--Agreement to Transfer Records to the National
Archives of the United States</i></p>
<a href="/records_center_program/sf_258.pdf"><img src="example_sf258_thumbnail.jpg"
width="90" height="139" border="1" alt="SF-258-Agreement to Transfer Records to the National Archives of the United States"></a>
<br clear="all">
<br clear="all">
<p><i>[Click to Enlarge]</i></p>
<hr noshade size="1">
<p><b>Attachment 11<br><img src="/global_images/tiny_pdf_file_icon.gif" alt="Adobe Acrobat PDF" width="22" height="16" align="texttop" border="0"></b>[PDF Format]<a name="a11"></a></p>
<p><i>Example NA Form 13016--Notice of Accession Location Change</i></p>
<a href="/records_center_program/na_13016.pdf"></records_center_program/img src="example_na_form_13016_thumbnail.jpg"
width="90" height="139" border="1" alt="NA Form 13016 - Notice of Accession Location Change" ></a>
<br clear="all">
<br clear="all">
<p><i>[Click to Enlarge]</i></p>
<hr noshade size="1">
<p>
<a name="aa"><b>Appendix A</b></a> <br><br>
RECORD CENTER PROGRAM RELATED WEB ADDRESSES</p>
<p><b>Account Representatives</b></p>
<p><a href="/records_center_program/acct_reps.html">www.archives.gov/records_center_program/acct_reps.html</a></p>
<p><b>Centers Information Processing System (CIPS)</p>
</b><p><a href="/records_center_program/cips_system/cips.html">www.archives.gov/records_center_program/cips_system/cips.html</a></p>
<p><b>Code of Federal Regulations (CFR)</p>
</b><p><a href="/global_pages/exit.html?link=http://www.access.gpo.gov/nara/cfr/">http://www.access.gpo.gov/nara/cfr/</a></p>
<p><b>Electronic Forms</p>
</b><p><a href="/records_center_program/forms/forms.html">www.archives.gov/records_center_program/forms/forms.html</a></p>
<p><b>General Records Schedule (GRS)</p>
</b><p><a href="/records_management/ardor/index.html">http://www.archives.gov/records_management/ardor/index.html</a></p>
<p><b>General Services Administration (GSA)</p>
</b><p><a href="/global_pages/exit.html?link=http://www.gsa.gov/Portal/home.jsp">www.gsa.gov/Portal/home.jsp</a></p>
<p><b>Records Center Program Home Page</p></b>
<p><a href="/records_center_program/">www.archives.gov/records_center_program/</a></p>
<p><b>Records Management Training Web Site</b></p>
<p><a href="/records_management/training/training.html">www.archives.gov/records_management/training/training.html</a></p>
<p><b>Regional Records Center Facilities			</b></p>
<p><a href="/records_center_program/facilities.html">www.archives.gov/records_center_program/facilities.html</a></p>
<p><b>Washington National Records Center (WNRC)</b></p>
<p><a href="http://www.archives.gov/facilities/md/suitland.html">www.archives.gov/facilities/md/suitland.html</a></p>
<p><a name="ab"><b>Appendix B</b></a> </p>
<p>RECORDS CENTER PROGRAM DIRECTORS IN THE REGIONS</p>
<p> <a href="mailto:frederick.abrahamian@nara.gov">Fred Abrahamian</a>, Atlanta - <a href="/facilities/ga/atlanta.html">Southeast Region</a>,<br>
East Point, Georgia, 404-763-7063</p>
<p> <a href="mailto:paul.palmero@nara.gov">Paul Palermo</a>, Boston - <a href="/northeast/waltham/waltham.html
">Northeast Region</a> Director <br>
Waltham, Massachusetts, 781-647-8108 </p>
<p> <a href="mailto:pamela.wegner@nara.gov">Pamela Wegner</a>, Chicago - <a href="/facilities/il/chicago.html">Great Lakes Region</a> Director<br>
Chicago, Illinois, 773-581-7816 </p>
<p> <a href="mailto:david.cornelisse@nara.gov">Dave Cornelisse</a>, Dayton - <a href="/facilities/oh/dayton.html">Great Lakes Region</a> Director<br>
Dayton, Ohio, 937-225-2878</p>
<p> <a href="mailto:genola.smith@nara.gov">Genola Smith</a>, Denver - <a href="/facilities/co/denver.html">Rocky Mountain Region</a> Director<br>
Denver, Colorado, 303-236-0827 </p>
<p> <a href="mailto:leonard.harmon@nara.gov">Leonard Harmon</a>, Fort Worth - <a href="/facilities/tx/fort_worth.html">Southwest Region</a> Director<br>
Fort Worth, Texas, 817-334-5515</p>
<p> <a href="mailto:linda.stubbs@nara.gov">Linda Stubbs</a>, Kansas City - <a href="http://www.archives.gov/facilities/mo/kansas_city.html">Central Plains Region</a> Director <br>
Kansas City, Missouri, 816-926-6920 </p>
<p> <a href="mailto:bruce.macvicar@nara.gov">Bruce MacVicar</a>, Laguna Niguel - <a href="/facilities/ca/laguna_niguel.html">Pacific Region</a> Director <br>
Laguna Niguel, California 949-360-6334 </p>
<p> <a href="mailto:dean.donovan@nara.gov"> Dean Donovan</a>, Lee's Summit - <a href="/facilities/mo/lees_summit.html">Central Plains Region</a> Director <br>
Lee's Summit, Missouri, 816-823-5230 </p>
<p> <a href="mailto:david.roland@nara.gov">David Roland</a>, Philadelphia - <a href="/midatlantic/fed_agency_services/federal_records_center.html">Mid Atlantic Region</a> Director<br>
Philadelphia, Pennsylvania, 215-671-8074 </p>
<p> <a href="mailto:edmund.kelly@nara.gov">Edmund Kelly</a>, Pittsfield - <a href="/northeast/pittsfield/pittsfield.html ">Northeast Region</a> Director<br>
Pittsfield, Massachusetts, 413-445-6885 Ext 14 </p>
<p> <a href="mailto:gary.cramer@nara.gov">Gary Cramer</a>, San Francisco - <a href="http://www.archives.gov/facilities/ca/san_francisco.html">Pacific Region</a> Director <br>
San Bruno, California, 650-876-7912 </p>
<p> <a href="mailto:steven.ourada@nara.gov">Steve Ourada</a>, <a href="http://www.archives.gov/facilities/mo/st_louis.html">Pacific Alaska Region</a> Director <br>
Seattle, Washington, 206-526-6501 </p>
<p><a href="mailto:thelma.martin@nara.gov">Thelma Martin</a>, St. Louis - National Personnel Records Center - Assistant Director, <a href="http://www.archives.gov/facilities/mo/st_louis/civilian_personnel_records.html">Civilian Records</a><br>
St. Louis, Missouri, 314-538-4201</p>
<p><a href="mailto:scott.levins@nara.gov">Scott Levins</a>, St. Louis - National Personnel Records Center - Assistant Director, <a href="http://www.archives.gov/facilities/mo/st_louis/military_personnel_records.html">Military Records</a><br>
St. Louis, Missouri, 314-538-4246</p>
<p><a href="mailto:alan.kramer@nara.gov">Alan Kramer</a>, Suitland - <a href="http://www.archives.gov/facilities/md/suitland.html">Washington National Records Center</a> Director <br>
Suitland, MD, 301-778-1600 </p>
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